CARTER COUNTY, TN - DEEDS - Milligan College Board of Directors Minutes, 1911-1913 ==================================================================== USGENWEB NOTICE: In keeping with our policy of providing free information on the Internet, data may be used by non-commercial entities, as long as this message remains on all copied material. These electronic pages may NOT be reproduced in any format for profit or for presentation by other persons or organizations. Persons or organizations desiring to use this material for purposes other than stated above must obtain the written consent of the file contributor. This file was contributed for use in the USGenWeb Archives by: Cindy McCachern McCachern@worldnet.att.net ==================================================================== MILLIGAN COLLEGE OF TENNESSEE FIRST MEETING OF BOARD OF DIRECTORS Minutes Of: March 29, 1911 To the Honorable Executive Committee Gentlemen: In submitting a tentative report of the condition of Milligan College for the scholastic year 1910-11, we desire to say that in almost if not indeed in every particular, the past year has been the best in our history since the reorganization of the College in 1908. Our enrollment in all departments was 276, as against 268 in 1909-10, 193 in 1908-09, and 167 in 1907-08. the enrollment by departments and grades contrasts with last year as follows: 1909-1910 1910-11 Males 169 172 Females 99 104 Boarding pupils 71 87 Males 43 48 Females 28 29 Day Pupils 197 189 Males 126 124 Females 71 65 By Classes Graduate 5 1 Senior Collegiate 8 7 Junior Collegiate 7 7 Sophomore Collegiate 13 14 Freshman Collegiate 26 29 Sub-Freshman 32 28 Senior Preparatory 39 43 Junior Preparatory 34 33 Sub-Preparatory 107 108 Departments Graduate 5 1 Collegiate 88 87 Preparatory 73 77 Sub-Preparatory 102 108 Bible 15 18 Music 32 35 Vocal 7 8 Instrumental 25 27 Business 0 17 Our work has progressed smoothly, and we have had fewer breaches of discipline than at any previous period in our history. No students were suspended during the past year, though two were allowed to withdraw at their own request, and with the full consent of the Faculty. The only epidemic disease which gave us serious trouble was the measles, a severe attack of which disorder broke into our second term enrollment with unfortunate results. From a financial point of view, we have done better than during any preceding year. Our receipts and expenditures have been approximately, to date, 1909-10 1910-11 Increase:Decrease Billed 11,219.00 12,044.29 826.29 Collected 4,801.23 5,609.04 807.81 Advertising & Soliciting 217.76 184.81 22.95 College Labor 349.00 300.00 49.00 Capital 163.10 142.79 20.21 Office Expense (Cat.) 279.92 345.64 65.72 Maintenance 201.39 502.04 300.85 Fuel & Lighting 201.77 283.34 118.43 Home Labor 944.95 863.05 81.90 Home Supplies 1,667.74 1,914.92 247.18 Lectures 117.55 104.60 112.95 Farm Expense 53.95 53.95 Salaries 3,799.31 2,961.59 837.72 New Horizon 41.00 10.60 30.40 Library 88.70 88.70 Credited Off 395.41 359.75 35.66 In regard to our future work, I wish to respectfully submit the following recommendations: (1) That we raise the price of board in the dormitory from $2.00 to $2.50 per week. (2) That all other charges remain the same, with the exception of the business work, which should be $20.00 per term, or $5.00 per month. The Academy tuition should be uniformly $20.00 per term. (3) That the Library Fee of $1.00 be made compulsory upon all students. (4) That a fee of $2.00 per term for chemicals be imposed for chemicals in the science department. (5) That we lay plans this year for a special Alumni Celebration in 1912, and that a committee be appointed for this purpose. (6) That we bend all our energies toward impressing our brethren at the State Convention in September with the importance and needs of our work. (7) That we arrange in some way to equip a room in which to teach Physics and Chemistry the coming year. (8) That our catalogue for next year be published prior to Commencement. With heartfelt gratitude for the Giver of All Good for His abundant mercies in the past, and invoking His continued blessing upon our efforts in the future, I remain, Very respectfully, Minutes Board of Trustees Milligan College The Board of Directors of Milligan College met in regular annual session at the College on May 20th, 1911, at 9:30 o'clock, A.M., at which time and place the following members were present and answered to roll call: J. E. Crouch, Geo. W. Hardin, W. G. Payne, P. Y. Penland, F. D. Kershner, Dr. W. J. Matthews, A. B. Crouch, C. E. Snodgrass, Jno. W. Williams, S. W. Price, Aaron A. Ferguson. In the absence of C. C. Taylor, Prof. F. D. Kershner, Vice President, presided. The following transactions were had and ordered to be spread of record, to-wit: The Minutes of the previous meeting were read and approved. President F. D. Kershner read his annual report and recommendations as follows: The entire text of this report is filed herewith, marked and made exhibit A hereto and made a part hereof as fully as if set out and copied at length. Among the prominent features of the President's report is the comparative statement of enrollment for 1909-10 and the year 1910- 11. The enrollment for 1910-11 was 275 against the enrollment of 268 for the year previous. And each year of Dr. Kershner's administration has shown a marked increase of attendance over the year previous.; In college finances, also, this year's work shows some improvement over the last. On motion of W. G. Payne, seconded by J. W. Williams, the President's report was received and ordered filed for future reference. G. W. Hardin, Treasurer, made a report of the receipts and expenditures of the school for the years 1910 and 1911, showing total receipts to date $8902.35, and total disbursements to date $8784.95. Salaries and bills still due at the date of the report $922.66. At the same time there was due the Treasurer on board and tuition 1000.00. The full and complete report of the Treasurer is in words and figures as follows: The entire text of the report is marked and made exhibit B to the Minutes, filed herewith and incorporated herein as fully as if set out and copied at length. On motion of A. B. Crouch, seconded by Dr. W. J. Matthews, the Treasurers report was received and adopted as read. A communication was received from J. G. Burchfield, President of the Elizabethton, Milligan and Johnson City Electric Railway Company, requesting a right-of-way through the north-east side of the college campus for his railroad. This communication is in writing, filed and made exhibit C to the Minutes and is attached hereto. Moved by G. W. Hardin, and seconded by J. E. Crouch, that the Burchfield communication be received and filed and that the same be brought to the attention of the full Board in its next regular annual meeting. Motion carried. Moved by G. W. Hardin, seconded by P. Y. Penland, that the action of the Executive Committee in its several sessions since the last annual meeting of this board, the minutes of which have been read before this body, be ratified. Motion carried. Moved by G. W. Hardin, seconded by J. E. Crouch, that degrees be conferred upon the Class of 1911, as follows: Logan E. Garrett, Virginia, A.B., Mary Huff, Virginia, Ph.B., Frank H. Knight, Tennessee, A.B., Minerva O. Shelburn, of Virginia, Ph.B., Ben H. Taylor, of Tennessee, Ph.B., Bertie Wade, of Tennessee, B.S., Wise Worrell, of Virginia, Ph.B. Moved by P. Y. Penland, seconded by J. E. Crouch, that we now adjourn. Motion carried. 10 Sep 1911 The Board of Trustees of Milligan College of Tennessee, met in the regular annual session with the State convention of the Church of Tennessee, September 10th, 1911, in the church at Johnson City, Present: Ira. M. Boswell, Geo. W. Hardin, A. B. Crouch, Judge Pendlon, Dr. F. D. Kershner, J. E. Crouch, A. A. Ferguson, S. W. Price. In the absence of C. C. Taylor, President, G. W. Hardin, was called to the chair. Dr. F. D. Kershner, President of the College, read his annual report in words and figures as follows: (Copy of report not furnished the secretary; but, when furnished will be filed and made Exhibit "A" to these minutes.) Moved by Ira M. Boswell, seconded, Judge Pendlon, that the churches observe a college day and raise the debt of the college; and that this day be observed annually by the churches along with their other missionary offerings. Motion carried. Moved by A. A. Ferguson, seconded by Ira M. Boswell, that the report of President Kershner be accepted, adopted, and ordered filed. Motion carried. George W. Hardin, Treasurer, read his annual report which is in words and figures as follows: (Copy of this report not furnished secretary; but when furnished will be filed and made Exhibit "B" to these minutes.) Moved by Ira M. Boswell, seconded by J. E. Crouch, that a committee be appointed by the chairman to confer with the State board and the Treasurer of the permanent fund to the end that a loan of said fund be made to the college. Motion carried. The chair appointed the following committee for said purposes: G. W. Hardin, Judge Pendlon, J. C. McKissick. Moved by J. E. Crouch, seconded by A. A. Ferguson, that the session adjourn to meet at the office of G. W. Hardin on Saturday, May, 25th, 1912. Motion carried. Minutes of Meeting of Milligan Board, October 9th, 1911 Meeting called to order by Chairman Taylor and opened with prayer by A. A. Ferguson. Present at meeting, W. G. Payne, C. C. Taylor, J. E. Crouch, J. W. Williams, A. B. Crouch, G. W. Hardin, W. J. Matthews, F. D. Kershner, A. A. Ferguson, T. E. Utterback. In the absence of S. W. Price, G. W. Hardin was asked to make a record of the minutes of the meeting. It was stated that the object of the meeting was to consider the resignation of F. D. Kershner as president of the College; to elect his successor, and to transact any other business coming before the meeting. Kershner stated that he had accepted a call to Texas Christian University and that he now presented his resignation as president of Milligan college, to take effect as soon as it was thought best for all interest concerned, and least harmful to the work at Milligan. Moved by G. W. Hardin and seconded by J. E. Crouch that the resignation of Dr. Kershner be accepted, to take effect early in November. Motion was freely discussed by Utterback, Hardin, Kershner and Ferguson, and was carried as made (it being the freely expressed opinion by all present that it was a great loss to Milligan, but that it was a decided promotion for Kershner which we could not over-look) Moved by A. B. Crouch and seconded by J. W. Williams that T. E. Utterback be made president of Milligan College, and that A. A. Ferguson be made its dean. Motion carried unanimously. A committee composed of T. E. Utterback, A. A. Ferguson, J. W. Williams, G. W. Hardin, and A. B. Crouch was appointed to draft suitable and appropriate resolutions regarding the going from us of Dr. Kershner. Meeting adjourned to meet in Hardin's office again on Monday, October 16th, 1911. October 16, 1911--Board met at 9:15 A.M. in adjournment, with C. C. Taylor, J. W. Williams, W. J. Matthews, W. G. Payne, A. B. Crouch, G. W. Hardin, F. D. Kershner, and A. A. Ferguson present. Meeting called to order by chairman, and prayer was offered by Dr. Kershner. Ferguson and Kershner stated that they had discussed the matter of running the boarding department of the school. Ferguson stated that he was willing to come with his family by November 1st, and take charge of the boarding department for the sum of $900.00 per annum. He stated that he had talked the matter over with Utterback and Kershner, and had talked it with his wife, and had then talked it over with Bro. Hardin, and that he was willing to make a sacrifice, and placed the amount at $900.00, and that he was willing that the board say if he should even make it less. Moved by A. B. Crouch and seconded by J. W. Williams that we accept the proposition made by A. A. Ferguson and that we employ him for the balance of this school year at the rate of $900.00 per annum, and that we try this for the balance of the year (this including board and tuition for his children; or rather the board and tuition in addition to the rate of $900.00), and if satisfactory to the board and to Bro. Ferguson at the end of this year, we would then consider making a long contract with him to continue the work. Motion unanimously carried, and remarks made by several of those present, as well as by Bro. Ferguson himself, expressing the opinion that we would be able to work out the situation and carry on the school and do great work. Ferguson and Kershner, together with Utterback, were to arrange for the transfer of the boarding department from Kershner to Ferguson. Meeting adjourned. 25 May 1912 At an adjourned meeting of the Board of Trustees at the office of Geo. W. Hardin, in Johnson City, Tennessee, on Saturday, May 25th, 1912, the following proceedings were had and ordered entered of record, to-wit; In the absence of C. C. Taylor, President, the meeting was opened by the Secretary and George W. Hardin was called to the chair. Present: G. W. Hardin, A. B. Crouch, J. C. Crouch, Dr. W. J. Matthews, S. W. Price. Moved by A. B. Crouch, seconded by Dr. W. J. Matthews, that George W. Hardin be appointed and constitute a committee to arrange for, and procure dormitory accommodations outside of the campus for young men. Motion carried. On motion of A. B. Crouch, meeting adjourned. 14 May 1912 Minutes of regular annual meeting of board of Milligan College, Tennessee. The Board of Directors of Milligan college of Tennessee met in regular annual session at the College on Tuesday, May the 14th, 1912, at three o'clock, P.M., at which time and place the following members were present and answered to roll call: C. C. Taylor, J. E. Crouch, George W. Hardin, W. G. Payne, Jno. W. Williams, J. T. McKissick, A. A. Ferguson, S. W. Price, C. C. Taylor, President, was present and presiding and the following proceedings were had and ordered to be entered of record, to wit: Prayer by J. C. McKissick. Moved by J. E. Crouch, seconded by W. G. Payne, that the meeting adjourn to convene in the office of George W. Hardin, in Johnson city, Tennessee, at nine fifteen o'clock, A.M. Wednesday, May 22nd, 1912. This motion carried and the meeting adjourned accordingly. 22 May 1912 At an adjourned meeting of the Board of Directors of Milligan College of Tennessee, held at the office of Geo. W. Hardin, in Johnson City, Tennessee, at nine fifteen o'clock A.M., Wednesday, May 22nd, 1912, C. C. Taylor, President, present and presiding, the following members were present and answered to their names at roll call. C. C. Taylor, J. E. Crouch, Geo. W. Hardin, A. B. Crouch, W. G. Payne, A. A. Ferguson, Dr. W. J. Matthews, S. W. Price. After prayer by W. G. Payne, the following proceedings were had and ordered to be entered of record, to wit: Moved by A. B. Crouch, seconded by Dr. W. J. Matthews, that the meeting adjourn to re-convene at the same place at two o'clock, P.M. of the same day, in order that president Utterback might be present, and report. Carried and so ordered. And the meeting adjourned accordingly. 22 May 1912 At the afternoon session on Wednesday, May 22nd, 1912, the meeting was called to order and presided over by the same official as at the fore-noon session, and the same persons were present and in addition came, also, Prof. T. E. Utterback, President of the College, and the following proceedings were had and ordered to be entered of record, to-wit: Report of Treasurer. G. W. Hardin, Treasurer, submitted his report which is in words and figures as follows: Report received, approved, and ordered spread of record. Same is made Exhibit "A": but copy not furnished secretary. Report of President of College. Prof. T. E. Utterback, President of the College, submitted his report and recommendations in words and figures as follows: Copy not furnished secretary. Moved by J. E. Crouch, seconded by G. W. Hardin, that Prof. T. E. Utterback be elected president of the college for the next year. Prof. Utterback was recognized and spoke to this motion at some length. The substance of his remarks being as follows: "I did not seek this position in the beginning. It was thrust upon me. But I have done the work of the past year acceptably. For the first time, in its history the treasurer's office shows a surplus instead of a deficit. And the school is in every way in good condition. Upon this record I am entitled to the endorsement of the re-election. However, I am not standing in the way of the progress of the school. I do not want the place longer than the next year. In fact, I do not want it that long, at any time during this year the Board may be able to find a suitable man for the place, I shall gladly step aside in order that he may be elected." Motion carried. And it was so ordered. On motion of G. W. Hardin, seconded by A. B. Crouch, the report of Prof. Utterback recommending the re-election of Miss Ellis, Miss Houston, and Logan Garrett, for the next year, to the positions they held last, so adopted, and the persons so elected at the salary fixed on said recommendation. Motion carried and it is so ordered. On motion of S. W. Price, seconded by J. E. Crouch, the meeting adjourned to re-convene upon the call of the chairmen. At a called meeting of the Executive Committee of Milligan College, convened at the office of Geo. W. Hardin, at Johnson city, Tennessee, July 9th, 1912, at ten o'clock, A.M. there were present: C. C. Taylor, A. A. Ferguson, J. E. Crouch, J. T. Williams, A. B. Crouch, George W. Hardin, S. W. Price. C. C. Taylor, President, present and presiding, lent the following report who were had and ordered to be entered of record, to-wit; A. A. Ferguson presented his statement of account against the college from which it appears that he claims that the college in indebted to him in the sum of $250.00, and that his railroad fare while lecturing at the college should be paid and that same should be credited on his ten dollars pledges. The treasurer examined the statement of the ferguson account as itemized by Prof. Utterback. This statement is marked and made Exhibit "A" to these minutes. Moved by A. B. Crouch, seconded by S. W. Price, that a committee of three be appointed by the chair to investigate the matters in controversy between Brother Ferguson and the Board and settle them. Motion carried. The chair appointed as said committee, Geo. W. Hardin, J. E. Crouch, and S. W. Price. Meeting adjourned. 20 Jan 1913 The Executive Committee, or Board of Control, of the College met in called session at the office of Geo. W. Hardin in Johnson City, Tennessee on the 20th, day of January, 1913, at 9:30 o'clock A.M. Present: C. C. Taylor, W. G. Payne, T. E. Utterback, A. B. Crouch, Dr. W. J. Matthews, J. E. Crouch, Geo. W. Hardin, S. W. Price. C. C. Taylor, President, present and presiding, when the following business was had and ordered entered of record, to wit: Minutes of previous meeting were read and approved. Committee to settle with A. a. Ferguson reports as follows: While the committee believed, from examination of all the facts, that the rights and equities of the case were with the College and against Prof. Ferguson, nevertheless, to save expenses and vexatious litigation and the consequent misunderstanding in connection therewith, compromised, adjusted and settled the matter by paying to Mrs. Ferguson the entire amount of the bill claimed by her for flour and canned goods, to-wit: The sum of $______ and paid to Prof. Ferguson in full settlement of his claim the sum of $______. For this last amount the note of the College was executed and deliver3ed to him due and payable on the _____ day of ______ 1913. Moved by Dr. W. J. Matthews, seconded by J. e. Crouch, that the foregoing report of the committee be accepted and the settlement made by it with Prof. Ferguson and his wife be ratified and adopted. Motion carried and it is so ordered. Moved by Geo. W. Hardin, seconded by Dr. W. J. Matthews, that we invite Prof. T. E. Utterback to give his views and recommendation concerning the election of a president and a faulty for the school year 1913, along with his report for the present year. Motion carried. Moved by Geo. W. Hardin, seconded by J. E. Crouch, that we concur in and adopt the recommendation of Prof. T. E. Utterback concerning the re-election of Prof. G. G. Cole, Miss Ellis, Miss Houston, and Prof. Logan E. Garrett, and that they be elected as teachers for the year 1913-14. Motion carried. Moved by A. B. Crouch, seconded by Dr. W. J. Matthews, that a sub-committee of three be appointed to complete the faculty including the selection of a president of the school for the next year. This committee to confer and advise with to present President. Motion carried. The chairman appointed as his Committee, G. W. Hardin, S. W. Price, and J. E. Crouch and directed them to confer with Prof. T. E. Utterback in the matter. Moved by G. W. Hardin, seconded by Dr. W. J. Matthews, that chairman appoint a committee to dispose of and expend, accounting to the intent and purpose of the donors; of funds and money on and thereto raise additional funds; this committee to include a president of the board and tow others to be selected and appointed by him. Motion carried. Chairman appointed the following committee: G. W. Hardin and W. G. Payne. Board adjourned to meet at Milligan College Friday January 24th, 1913, at 7:30 A.M. by invitation of Prof. Utterback. Motion carried. 24 Jan 1913 The executive Committee of Board of Control, met in adjourned session at the College Friday morning, January 24th, at 7:30 o'clock. Present: C. C. Taylor, J. E. Crouch, W. G. Payne, Geo. W. Hardin, Dr. W. J. Matthews, A. B. Crouch. C. C. Taylor, President, present and presiding when he following transactions were had and ordered entered of record, to- wit: Moved by G. W. Hardin, seconded by Dr. W. J. Matthews, that the committee adjourn and in a body go in person on and inspect the premises proposed to be purchased as a part of the farm for agricultural purposes and try to determine just what tracts could be procured and what it would be for the best interest of the College to purchase. Motion carried. 20 Feb 1913 The Executive Committee or Board of control, met in called session at the office of Geo. W. Hardin, in Johnson City, Tennessee, February 20th, 1913 at 9:30 o'clock A.M. Present: C. C. Taylor, J. E. Crouch, W. G. Payne, Geo. W. Hardin, Dr. W. J. Matthews, A. B. Crouch, S. W. Price. G. C. Taylor, President, present and presiding, when the following transactions were had and ordered entered of record to wit: Moved by A. B. Crouch, seconded by Geo. W. Hardin, that the committee heretofore appointed to expend the funds in accordance with the wishes of the donors be authorized by this committee to buy the Anderson Mill and twenty acres of land in connection therewith for the sum of $4500,.00, and Prof. T. E. Utterbacks' farm at the price of $3000.00. Motion carried. Moved by Geo. W. Hardin, seconded by A. B. Crouch, that the Committee loan to W. G. Payne a sum not to exceed $10,000.00, to aid him in the purchase of the Anderson Mill and farm; and the Utterback farm for the College. Said loan to be of a period not to exceed one year. Motion carried. Moved by J. E. Crouch, seconded by W. G. Payne, that we do now adjourn. Motion carried, and the Board adjourned. 4 Apr 1913 The Executive Committee or Board of Control met in the office of Geo. W. Hardin at Johnson City, Tennessee, at 1 o'clock P.M. on the 4th day of April 1913. Present: C. C. Taylor, G. W. Hardin, J. E. Crouch, Dr. W. J. Matthews, W. G. Payne, S. W. Price. C. C. Taylor, President, present and presiding, when the following transactions were had and ordered spread of record to- wit: The bids on the new dormitory and the College Annex were opened and found to be as follows: tabulated statement of bids is attached hereto marked and made exhibit "A". It is found that W. H. Allen, being the lowest bidder, his bid on the dormitory being $______, and his bid on the annex being $______, the contract was awarded to him on condition that he executes a good and sufficient bond with solvent security in the penalty of 25% of said contract conditioned upon the faithful performance of a said contract. C. G. Mitchell, architect was directed to draft bond contract according to the plans and specifications for the approval of a committee. Moved by G. W. Hardin, seconded by Dr. W. J. Matthews, that the Treasurer be authorized to negotiate with R. C. Williams with the view of purchasing his property near A. A. Taylor, and that he be authorized to purchase the same if it can be done at a reasonable price, provided the purchase of the same will give the College access to the water funning from the spring on the Utterback farm. Motion carried. The chairman of the board reported that quite a great deal of correspondence had been turned over to him by Prof. T. E. Utterback, relative to the attempt made to select a president for the institution. All of this correspondence was ordered received and filed for reference. The chairman also reported we have letters from applicants for positions in the several departments of the school. These letters were also ordered received and filed for references. There being no further business the Board adjourned.